Direct supplier

Getting started

This section helps you prepare for PCF reporting. You will learn what data is typically expected in your role, how to identify relevant data sources, and how to prepare your data for reporting in the CarbonCloud platform. By following the steps below, you can simplify the PCF reporting process and ensure that your data is compatible with the platform.

PCF reporting begins by registering your selected product(s) in Systembolaget’s Supplier Portal (Leverantörsportalen).

Step 1 – Understand the data expected

The first step is to understand what data is typically reported by Swedish direct suppliers. This data reflects the activities that importers commonly manage, such as product information and transportation.

Overview of expected data
Below we have listed the data typically expected by your role. Following a step-by-step approach, you identify key data sources to later on be able to explore practical methods for managing allocation and data conversion to ensure compatibility with the CarbonCloud platform. This will help you simplify and streamline calculations. 

The type of data you provide as a direct supplier is typically: 

Data expected by Swedish Direct Supplier

Step 2 – Join PCF training and webinars

You will have several opportunities to learn more about PCF reporting. Webinars are offered, each focusing on different parts of the reporting process. These sessions will help you understand how PCF reporting work, what data is needed and how to use the CarbonCloud platform

See upcoming training sessions and register here

Step 3 – Identify possible data sources

To report Product Carbon Footprint (PCF) data, you will usually need to collect information from several internal and external sources. Below are some common places where relevant information can be found.

ERP Systems
Your ERP system may contain useful information about the products you import to Sweden, such as product quantities, transportation costs, transport distances and fuel types used for transport. This information can help you report product details and transport activities.

PIM Systems
A Product Information Management (PIM) system stores product-related information in a structured way. It may include information such as product specifications, packaging information and product composition. This information can support PCF reporting, particularly for packaging and product characteristics.

Logistics and transport data
Transport and logistics partners may provide reports that include important transport information, for example distance traveled (km), fuel type (diesel, HVO, etc, mode of transport (truck, rail, sea, etc) and vehicle type or emissions class. This information is useful when reporting transportation emissions.

Sustainability reports
Supplier sustainability reports usually do not contain a ready-made product carbon footprint. However, they often include valuable information that can support PCF calculations. Examples include data about packaging materials, energy use in production, manufacturing emissions, transport emissions and energy mix (for example share of renewable energy). To calculate a product-level carbon footprint, impacts from shared processes often need to be allocated between products.

When using information from reports (or suppliers), it can be helpful to check reporting standards, such as the Greenhouse Gas Protocol, ISO 14064 and ISO 14067. Also check whether the information has been verified by a third party. Other useful indicators are year of the data and geographic scope (where the data applies).

Speak directly with suppliers
Direct dialogue with suppliers is often one of the most reliable ways to obtain accurate PCF data. When discussing data with suppliers, it can be helpful to clarify:

  • Type of data: Whether the information is primary data (measured directly from operations) or based on averages or industry estimates.
  • System boundaries: Which activities the data covers — for example farming, production, packaging, or transport.
  • Allocation methods: How emissions are distributed between products when processes are shared, for example co-products, shared production facilities and transport activities.
  • Energy information: The level of detail in the energy data, for example heat (gas) versus electricity and on-site energy versus purchased energy.

Step 4 – Prepare your data


Transport data may require calculations depending on transport mode, fuel type, and distance. If exact transport distances are not available, estimation tools such as NTM can be used.

 

Move on to the next section: Reporting and follow up